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Annual RPPR Instructions

Initiate NIH RPPR

• Login to eRA Commons
• Click Status tab to view a list of your grants
• Select RPPR link from Action column
• Click Initiate to create the RPPR for that grant. The status will be 鈥淲ork in Progress鈥�
• Alert your departmental grant / research administrator
• Consider delegating the to someone in your unit.
  • Use 鈥楻oute鈥� for a Work in Progress RPPR so individuals delegated the ASST role can help complete it.
  • More on eRA Commons Roles at the UW.

When do I need to create a Modification Request for a progress report?

Completing the NIH RPPR

Is the award a SNAP eligible award?

How do I know if an award is SNAP eligible?

SNAP Eligible RPPRs:

• PIs will see be able to access ‘Submit’ from the three-dot ellipsis menu after the award number on their RPPR menu within eRA Commons.
• Review Information Needed to Complete an RPPR.
• Fill out all fields and upload all attachments.
• When applicable use
  • Complete HSS records & mark ‘Ready for Submission’
  • Once HSS records have been submitted, you should see the HSS data within the RPPR.
  • Do not submit the RPPR until after HSS updates appear within the RPPR.
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• All information in the RPPR must be complete, accurate, and follow NIH guidelines.
• No eGC1 is needed.
• Submit the RPPR directly to NIH.
• Retain a copy within departmental files according to . OSP does not need a copy.

NON-SNAP RPPRs:

Many awards are not SNAP eligible including Training Grants (see the Training Grant specific instructions), follow these Non-SNAP RPPR instructions.

• Alert your departmental grant / research administrator.
• Consider delegating the to someone in your unit.
  • Use 鈥楻oute鈥� button for a Work in Progress RPPR so individuals delegated ASST role can help complete.
  • More on eRA Commons Roles at the UW.
• Review Information Needed to Complete an RPPR.
• Fill out all fields and upload all attachments.
• When applicable use
  • Complete HSS records & mark ‘Ready for Submission’
  • If the Submit button is active for the PI, PI submits the HSS record
  • If the Submit button is not active for the PI, twice a week (Tues & Thurs) OSP will submit all HSS records ‘Ready for Submission’.
    • Send special requests for HSS submission to听osp@uw.edu.
  • Once HSS records have been submitted, you should see the HSS data within the RPPR.
  • Do not submit the RPPR until after HSS updates appear within the RPPR.
• All information in the RPPR must be complete, accurate, and follow NIH guidelines.
• Route the RPPR to the Signing Official (SO), your OSP reviewer, in eRA Commons.
• Attach a PDF copy of the completed RPPR from eRA Commons on an Award Modification Request in SAGE.
• The Modification should be ‘In OSP’ at least 5 business days before the NIH
• Review Progress Report guidance on Award Changes

Check for Errors and Warnings

Use ‘Check for Errors’ from RPPR Menu and address all errors.

Review how to address common errors and warnings in eRA Commons RPPRs (including Interim and Final RPPRs).

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Interim RPPR Instructions

If the award is eligible for a competing renewal, a link to initiate an Interim RPPR will be available on the eRA Commons 鈥淪tatus鈥� screen. NIH requires an Interim report for the final year of a competitive segment.

An Interim RPPR must be submitted, even if:

• The Interim RPPR is due after the start date of renewal.
• Renewal has already been awarded.

If a renewal is funded the Interim RPPR serves as the annual RPPR for final year of previous competitive segment. If renewal is not funded the Interim RPPR becomes the for the project.

Both the Interim RPPR and the Final RPPR are identical in process and information required.

Completing the Interim NIH RPPR

Initiate and complete Interim RPPRs 90 days from the project end date.

When do I need to create a Modification Request for a progress report?

Is the award a SNAP eligible award?

SNAP Eligible RPPRs:

• PIs will see a submit button in eRA commons.
• Review Information Needed to Complete an RPPR.
• Fill out all fields and upload all attachments.
• When applicable use .
  • Complete HSS records & mark ‘Ready for Submission’
  • ‘Submit’ button should be active for PI
  • Once HSS records have been submitted, you should see the HSS data within the RPPR.
  • Do not submit the RPPR until after HSS updates appear within the RPPR.
  • NIH 鈥撎�
• All information in the RPPR must be complete, accurate, and follow NIH guidelines.
• No eGC1 is needed.
• Submit the RPPR directly to NIH.
• Retain a copy within departmental files according to . OSP does not need a copy.

NON-SNAP RPPRs:

Many awards are not SNAP eligible including Training Grants (see Training Grant specific instructions), follow these Non-SNAP RPPR instructions.

• Alert your departmental grant / research administrator.
• Consider delegating the to someone in your unit.
  • 鈥楻oute鈥� the Work in Progress RPPR to individuals delegated ASST role can help complete.
  • More on eRA Commons Roles at the UW.
• Review Information Needed to Complete an RPPR.
• Fill out all fields and upload all attachments.
• When applicable use ).
  • Complete HSS records & mark ‘Ready for Submission’.
  • If ‘Submit’ button is active for the PI, submit the HSS record.
  • If the Submit button is not active for the PI, twice a week (Tues & Thurs) OSP will submit all HSS records that are ‘Ready for Submission’.
    • Send special requests for HSS submission to听osp@uw.edu.
  • Once HSS records have been submitted, you should see the HSS data within the RPPR.
  • Do not submit the RPPR until after HSS updates appear within the RPPR.
• Within eRA Commons RPPR Menu, choose Route to Next Reviewer and select “Adelia Yee” from the Next Reviewer Drop Down
  • Review eRA Commons
• All information in the RPPR must be complete, accurate, and follow NIH guidelines.
• No eGC1 is needed.
• email osp@uw.edu, include in the Subject line: Interim RPPR, NIH Award Number, PI Name

Check for Errors and Warnings

Click Check for Errors On RPPR Menu and address all errors.

Review How to address common errors and warnings in eRA Commons RPPRs (including Interim and Final RPPRs).

NIH 鈥撎�

Interim Report Additional Materials / IRAM

If the Project Outcomes of an I-RPPR didn’t use plain language, shared proprietary information, or included Personally Identifiable Information (PII), NIH will request a revised Project Outcomes. To complete the request, navigate to the award in the Commons. Select IRAM from the additional actions.

Enter revised Project Outcomes in the IRAM Project Outcomes text box. Do not upload as an attachment.
Learn more about the NIH RPPR:听.

Public Access Progress Report Additional Materials / PRAM

An eRA Commons email request for Progress Report Additional Materials (PRAM) is often sent to resolve follow up questions on RPPR materials or when there are non-compliant publications – . This email should include information on what is required.

Who can submit PRAM?听
PD/PIs with SNAP eligible awards can verify听辞谤听听via the eRA Commons PRAM feature.

PD/PIs with non-SNAP awards must coordinate with the UW Signing Official, the Office of Sponsored Programs.
How do I know if an NIH award is SNAP eligible?

Trouble submitting a PRAM for a SNAP award? Contact the听

Training Grant RPPR Instructions

• Internal data tracking is imperative to production of your progress reports.
• PIs and managing departments should begin preparing progress report materials at least three months in advance听of the sponsor due date.
• There are听听when preparing the RPPR. Note that this includes a Training Diversity Report section and additional tables (8A , 8B, and/or 8C) to be completed.
• The Trainee Diversity Report is automatically generated but needs to be submitted by the PI in the RPPR module prior to routing the RPPR.

Data tables must be completed using the xTRACT system.

• • Alert your departmental grant / research administrator.
  • Consider delegating the to someone in your unit.
    • 鈥楻oute鈥� the Work in Progress RPPR to individuals delegated ASST role can help complete.
    • More on eRA Commons Roles at the UW.
  • Review Information Needed to Complete an RPPR.
  • Fill out all fields and upload all attachments.
  • When applicable use ).
    • Complete HSS records & mark ‘Ready for Submission’.
    • If ‘Submit’ button is active for the PI, submit the HSS record.
    • If the Submit button is not active for the PI, twice a week (Tues & Thurs) OSP will submit all HSS records that are ‘Ready for Submission’.
      • Send special requests for HSS submission to听osp@uw.edu.
    • Once HSS records have been submitted, you should see the HSS data within the RPPR.
    • Do not submit the RPPR until after HSS updates appear within the RPPR.
  • All information in the RPPR must be complete, accurate, and follow NIH guidelines.
  • Route the RPPR to the Signing Official (SO), your OSP reviewer, in eRA Commons.
  • The Institutional Animal Care and Use Committee (IACUC) and Institutional Review Board (IRB) protocols are no longer needed for the RPPR, but they are needed when you fill out the eGC1. If you have several IACUC protocol numbers you may want to put them in a table for ease of reading.
  • Attach a PDF copy of the completed RPPR from eRA Commons on a SAGE Modification Request.
    • Follow Progress Report / RPPR Modification Requests instructions
  • The Modification should be ‘In OSP’ at least 5 business days before the NIH

Check for Errors and Warnings

Click Check for Errors On RPPR Menu and address all errors.

Review How to address

NIH 鈥撎�